A structured approach to moving existing ambassadors, partner universities, students and programme data into ApplyPal.
Designed for low-disruption transition
ApplyPal is designed to support migration from existing ambassador platforms through structured imports, onboarding workflows and phased rollout options. Final migration steps would depend on what data can be exported from the current platform.
A six-step process to move from your current platform to ApplyPal.
Johns Hopkins SAIS owns its programme relationships, ambassadors, partner university structure and student cohorts. ApplyPal can help import and organise these assets so they do not need to be recreated manually.
Data types that can be migrated into ApplyPal.
Campuses
Campus Admins
Ambassadors
Ambassador Profiles
Student Cohorts
Schools
Programmes
FAQs
Resources
Content Library
Safeguarding Categories
Reporting Categories
Historical Conversations
Subject to export availability from existing platform
Steps to prepare for a successful migration.
Minimise disruption by rolling out in structured stages.
Phase 1
Pilot
Phase 2
Expansion
Phase 3
Full Network
How your existing data maps to ApplyPal's structure.
| Existing Data | ApplyPal Destination | |
|---|---|---|
| Ambassador profile | Ambassador profile | |
| University | Partner university | |
| University staff | University sub-admin | |
| Student cohort | Closed group access | |
| School | School network | |
| FAQ / resource | Knowledge hub | |
| Conversation topics | Reporting categories | |
| Safeguarding flags | Safeguarding dashboard | |
| Content assets | Content library |
Demo placeholders for the import workflow.
These are demo placeholders. Full import tooling is available in production environments.
Information required to begin the migration process.
Our commitments to a low-risk, low-disruption migration.
What has been demonstrated in this demo vs. how it works in production.
| Area | Demo Status | Production Approach |
|---|---|---|
| Ambassador import | Demonstrated | CSV / API import |
| Partner university setup | Demonstrated | Bulk import + admin invite |
| Student cohort upload | Demonstrated | Closed-group credentials |
| FAQ / resource import | Placeholder | Import to Knowledge Hub |
| Historical conversations | Not included | Subject to export availability |
| Safeguarding setup | Demonstrated | Configured to JHU SAIS policy |
| Reporting categories | Demonstrated | Mapped to JHU SAIS reporting needs |