Designed to support Johns Hopkins SAIS's safeguarding, GDPR and data governance requirements across students, ambassadors, partner universities and programme staff.
ApplyPal is designed to support organisation-specific safeguarding, GDPR and data governance requirements. During implementation, retention periods, access permissions, consent wording, escalation routes and reporting processes would be configured in line with Johns Hopkins SAIS policies and procedures.
Controller and processor responsibilities may vary depending on the agreed implementation and contractual arrangements. Final responsibilities would be confirmed during onboarding and implementation.
The Apply Group Ltd is registered with the UK Information Commissioner's Office (ICO). No claims are made regarding certification, accreditation or regulatory approval beyond ICO registration.
All student-ambassador conversations can be recorded and made visible to authorised safeguarding users according to Johns Hopkins SAIS's agreed access model.
Data rights workflows would be configured in accordance with Johns Hopkins SAIS's GDPR processes. Where safeguarding or legal retention requirements apply, deletion and anonymisation would follow agreed organisational policy.
Permissions are scoped so partner universities can access their own data while Johns Hopkins SAIS maintains appropriate network-level oversight.
Research & Insights functionality is intended to operate on aggregated and anonymised information wherever possible. Reports should be designed to support programme evaluation and social mobility analysis without exposing unnecessary personally identifiable information.
Johns Hopkins SAIS can control who enters the platform by importing approved students, cohorts, schools and programme participants.
To be agreed with Johns Hopkins SAIS during implementation
| Area | Demo Status | Production Approach |
|---|---|---|
| Safeguarding dashboard | Demonstrated | Configured to JHU SAIS workflow |
| Conversation records | Demonstrated | Retained per JHU SAIS policy |
| Role permissions | Demonstrated | Finalised during implementation |
| GDPR requests | Placeholder | Linked to agreed JHU SAIS process |
| Research anonymisation | Demonstrated | Default for reporting |
| Data exports | Placeholder | Permission-controlled |
| Salesforce sync | Demo / mock | Configured with approved credentials |
ApplyPal is designed to support a layered moderation approach, including profanity detection, user reporting, safeguarding escalation and admin review workflows. Moderation rules, alert thresholds and escalation processes would be configured in line with Johns Hopkins SAIS's safeguarding policies.
Moderation features shown in demo mode. Production rules and escalation workflows would be configured according to Johns Hopkins SAIS safeguarding requirements.
Accessibility settings can be tailored during implementation to align with Johns Hopkins SAIS's accessibility and inclusion requirements.
ApplyPal is designed to be configured around the organisation's safeguarding, GDPR, data governance and operational requirements. Final retention policies, access controls, escalation workflows, consent processes and reporting rules would be agreed and implemented in accordance with Johns Hopkins SAIS policies and procedures.